How To Apostille
Minutes of Meetings
We only need three things from you to complete the expedited company minutes of meetings apostille service process.
First, email us a photocopy of your Texas company minutes of meetings that you have already filed with the Texas Secretary of State office. If you don’t have that available email us the unique file number that you were given by the Texas Secretary of State and the full legal name of your corporation.
Also, note our Texas apostille prices for rush obtaining documents at the corporations unit side are higher then what is listed on the website and our Texas apostille service order form because the corporations unit government filing fees are almost four times higher then the non-corporations state government filing fees on the authentications unit side.
Please call or email us before ordering apostille and authentication certificates for these types of corporate documents.
If your minutes of meetings documents have not been or won’t be filed with the Texas Secretary of State corporations unit you will need a corporate officer (s) to sign your minutes of meetings documentation. Then get them notarized infront of a Texas notary public (it cannot be a notary from any other state or country) before you can mail them to us to rush apostille or authenticate.
The below Texas Secretary of State approved notary jurat and acknowledgment verbiage (only choose one to place on your documents) must be written on your minutes to meetings that you want to receive a Texas apostille certificate or Texas authentication certificate on.
Either you, an attorney, or a Texas notary public can copy/paste this below notary jurat or acknowledgment verbiage onto a blank Microsoft Word document (DO NOT print this whole webpage out as is and get it notarized) and attach it to your minutes to meetings document or simply handwrite (print NOT cursive) this state-required notary jurat (first one) or notary acknowledgment (second one) verbiage onto your minutes to meetings.
Click on the big PDF icons below that say, “CLICK HERE TO DOWNLOAD” to instantly download a copy of the notary jurat or notary acknowledgment verbiage that you can print out, sign, and put on or attach to your minutes of meetings document to receive an apostille.
State of Texas
County of
Sworn to and subscribed before me on the day of (month) (year),
by (print corporate officers name).
___________________________________
Texas notary public signature
Or…
State of Texas
County of
Before me, (print notary name), on this day personally appeared (print corporate officers name), known to me or proved to me on the basis of satisfactory evidence to be the person whose name is subscribed to the foregoing instrument and acknowledged
to me that he executed the same of the purposes and consideration therein expressed.
Given under my hand and seal of office this day of (month), and (year).
___________________________________
Texas notary public signature
The above notary jurat and notary acknowledgment verbiage must be written in all English on your documents. The actual minutes to meetings content can be in any non-English language (say you got it translated) but the entire notary acknowledgment or notary jurat text cannot be in a different or translated language other than English.
If the notary jurat or notary acknowledgment verbiage that is used on your minutes of meetings document is not 100% in English your document will be rejected by the State of Texas.
A Texas notary public can also attach a separate piece of paper to your minutes to meetings so they can add the proper notary acknowledgment or jurat text, date of the notarization, notary stamp, and notary signature.
This last option is in case your minutes to meetings document doesn’t have enough room on the front side of it or if you don’t want to add this notary information on the backside of your documents for some reason.
Second email us a prepaid FedEx or UPS return shipping label (we do not accept air waybills) that you can create and purchase online at FedEx.com or UPS.com without needing to have an existing account set up with them. You can also visit any UPS Store or FedEx Office location to purchase a prepaid shipping label as well.
Do not use the United States Postal Service (USPS) because they lose things constantly
(potentially you corporation minutes of meetings) and are completely unreliable and slow.
The reason we require a prepaid return shipping label is so we can mail your documents back to you or to wherever and whomever in the world that you want your documents shipped to.
On the prepaid return FedEx or UPS shipping label that you must provide us please list the senders (from) mailing address as your name/address or any U.S address because you cannot list our company name or address as the from/sender for liability reasons. Then for the receiver’s address (to) just list the name/address of where and who you want your documents mailed back to.
Click on the below links for easy step-by-step screenshot directions on how to create a prepaid FedEx or UPS shipping label online in only a few minutes.
If it’s an international shipment (USA to another foreign country) please also provide us with a customs invoice (see the two links below to download custom prefilled out for you templates) that shipping companies (FedEx, UPS) will normally require you to include whenever you ship documents internationally to certain countries. If you or someone on your behalf will be returning to our office the following business day to pick up your apostilled or authenticated documents you of course won’t need to provide us with a shipping label.
For the fastest possible turnaround time, we can hand deliver your documents right to your home, office, business or hotel the very same day that we apostilled or authenticated them for an additional courier fee. The courier cost will depend on what city and zip code in Texas you need us to travel to. This is for situations where you don’t have the time to travel back to our office to pick your documents up or you don’t want your documents mailed anywhere.
Third, you will need to download, sign, and email our rush Texas apostille service order form that can be instantly downloaded by clicking on the Texas apostille order form button below.
We cannot accept or process your documents by mail, email, or drop off until we receive a properly completed apostille order form from you.
Please also understand your documents will not and cannot be apostilled or authenticated onsite at our office so this isn’t walk-in service.
The only legal and government entity in Texas that can issue apostille and authentication certificates is the Texas Secretary of State office which is where we will rush file your company minutes of meetings documents at on your behalf.
We must receive your minutes of meetings documents order by noon CST Monday-Friday (excluding all bank and government holidays) to be able to provide you with same day Texas apostille services. If we receive your minutes of meetings apostille request after that cutoff time don’t worry we’ll simply attempt to file it on the next business day.
Lastly, we do not have these Texas apostille order forms available at our front desk receptionist area.
So if you choose to drop your documents off at our office please make sure to print out and bring this Texas apostille order form in with you or alternatively you can email us the completed Texas apostille order form ahead of time.
Texas Apostille &
Authentication
Services Pricing
All Texas Secretary of State government filing fees are included in the $95 price.
Money back guarantee if we don’t attempt to file your documents in the stated time.
Your documents couriered to any shipping center (return shipping costs not included).
Document filing status updates by email or text.
We’re based in Austin, TX, so no middleman for you to go through.
Phone and email support seven days a week.
Additional documents filed at the same time only $75 each.
Same Business Day
Apostille Service
All Texas Secretary of State government filing fees are included in the $95 price.
Money back guarantee if we don’t attempt to file your documents in the stated time.
Your documents couriered to any shipping center (return shipping costs not included).
Document filing status updates by email or text.
We’re based in Austin, TX, so no middleman for you to go through.
Phone and email support seven days a week.
Additional documents filed at the same time only $75 each.
