How To Apostille
Certificate of Incumbency
If you’re looking for a Certificate of Incumbency apostille near me look no further because we only need three things from you to complete the expedited Texas apostille Certificate of Incumbency process.
First, mail us or drop off your original notarized Certificate of Incumbency document at our office. The properly notarized Certificate of Incumbency document that you submit to us cannot be a photocopy and you cannot fax or email us a copy of your Certificate of Incumbency to rush Texas apostille.
The Texas Secretary of State office will only accept and issue Texas apostille certificates on original Certificate of Incumbency documents that are physically presented to them not photocopies.
The Texas Secretary of State will reject any non-recordable document (such as Certificate of Incumbency) if the notarization on the non-recordable document is not a physically wet ink signed and stamped by a Texas notary public or signed and stamped electronically by a licensed Texas e-notary, virtual notary, remote notary, or online notary services company.
The affiant’s signature (the person or people who will sign the Certificate of Incumbency in front of a Texas notary public) on the Certificate of Incumbency must be the original. Meaning the signatures on the Certificate of Incumbency that the Texas notary public witnesses cannot be a copied or a automated autopen type signature.
The Secretary of State in Texas will reject your Certificate of Incumbency document if original signatures were not used on it.
A Texas authentications unit staffer will use a magnifying glass and/or a smudge test to verify that all Certificate of Incumbency documents presented to them properly used original wet ink signatures. So don’t think you can sneak this past them.
The below Texas Secretary of State approved Texas notary jurat and Texas notary acknowledgment verbiage (only choose one notary verbiage set to place on your Certificate of Incumbency) must be written on every non-recordable document that you want to receive a Texas apostille certificate on.
Either you, an attorney, or a Texas notary public can copy/paste this below Texas notary jurat or Texas notary acknowledgment verbiage onto a blank Microsoft Word document (DO NOT print this whole webpage out as is and get it notarized) and attach it to your Certificate of Incumbency or simply handwrite (print NOT cursive) this state-required Texas notary jurat (first one) or Texas notary acknowledgment (second one) verbiage onto the backside of your Certificate of Incumbency document.
Click on the big PDF icons below that say, “CLICK HERE TO DOWNLOAD” to instantly download a copy of the Texas notary jurat or Texas notary acknowledgment verbiage that you can print out, sign, and put on or attach to your Certificate of Incumbency to receive a Texas apostille certification.
State of Texas
County of
Sworn to and subscribed before me on the day of (month) (year), by (print document signers name).
Texas notary public signature
Or…
State of Texas
County of
Before me, (print notary name), on this day personally appeared (print document signers name), known to me or proved to me on the basis of satisfactory evidence to be the person whose name is subscribed to the foregoing instrument and acknowledged
to me that he executed the same of the purposes and consideration therein expressed.
Given under my hand and seal of office this day of (month), and (year).
Texas notary public signature
The above Texas notary jurat and Texas notary acknowledgment verbiage must be written in all English on your Certificate of Incumbency document. The actual Certificate of Incumbency content can be in any non-English language (say you got it translated) but the entire Texas notary acknowledgment or Texas notary jurat text cannot be in a different or translated language other than English.
If the Texas notary jurat or Texas notary acknowledgment verbiage that is used on your Certificate of Incumbency is not 100% in English your Certificate of Incumbency will be rejected by the Secretary of State of Texas.
Second mail or drop off at our office a prepaid FedEx or UPS return shipping label (we do not accept air waybills) that you can create and purchase online at FedEx.com or UPS.com from anywhere in the world without needing to create or have an existing account set up with them. You can also visit any UPS Store or FedEx Office location to purchase a prepaid return shipping label as well.
DO NOT use the United States Postal Service (USPS) because they lose things constantly
(potentially your Certificate of Incumbency) and are completely unreliable and slow.
The reason we require a prepaid return shipping label is so we can mail your Certificate of Incumbency apostille back to you or to wherever and whomever in the world that you want it shipped to.
On the prepaid return FedEx or UPS shipping label that you must provide us please list the senders (from) mailing address as your name/address or any U.S address because you cannot list our company name or address as the from/sender for liability reasons. Then for the receiver’s address (to) just list the name/address of where and who you want your Certificate of Incumbency apostille mailed back to.
Click on the below links for easy step-by-step screenshot directions on how to create a prepaid FedEx or UPS shipping label online in only a few minutes.
If it’s an international shipment (USA to another foreign country) please also provide us with a customs invoice (also called a commercial invoice). See the two links below to download custom prefilled out for you templates that shipping companies (FedEx, UPS) will normally require you to include whenever you ship documents internationally to certain countries.
If you or someone on your behalf will be returning to our office to pick up your Certificate of Incumbency you of course won’t need to provide us with a prepaid return shipping label.
For the fastest possible turnaround time, we can hand deliver your apostilled Certificate of Incumbency right to your home, office, business or hotel the very same day that we apostilled it for an additional courier fee.
The courier cost will depend on what city and zip code in Texas you need us to travel to. This is for situations where you don’t have the time to travel back to our office to pick up your Certificate of Incumbency apostille or you don’t want it mailed anywhere.
Third, you will need to download, sign, and mail or drop off at our office our rush Texas apostille service order form that can be instantly downloaded by clicking on the blue Texas apostille services order button below.
We cannot accept or process your Certificate of Incumbency apostille request by mail or drop off until we receive a properly completed Texas apostille service order form from you.
If you will be dropping your Certificate of Incumbency off at our office in person you must bring this completed Texas apostille services order form in with you along with any other documents that you want us to rush Texas apostille for you.
When you arrive at our office walk up to our front lobby receptionist desk area and tell them that you have a Certificate of Incumbency document to dropoff for Apostille Texas. Detailed directions and pictures of our office and office building are on our contact us page as well for you to view.
Please also understand your Certificate of Incumbency document will not and cannot be apostilled onsite at our office so this isn’t apostille walk-in service.
The only legal and government entity in Texas or in the world that can issue Texas apostille certificates is the Texas Secretary of State which is where we will rush file your Certificate of Incumbency document at on your behalf.
We must receive your Certificate of Incumbency document by mail or dropped off at our office by noon CST Monday-Friday (excluding all federal and state holidays) to be able to provide you with same day Texas apostille services. If we receive your Certificate of Incumbency document after that cutoff time don’t worry we’ll simply attempt to file it with the state on the next business day.
Lastly, we do not have these Texas apostille services order forms available at our front desk receptionist area.
So if you choose to drop off your Certificate of Incumbency at our office please make sure to print out and bring this Texas apostille services order form in with you.
Texas Apostille
Services Pricing
All Texas Secretary of State government filing fees are included in the $95 price.
Money back guarantee if we don’t attempt to file your Certificate of Incumbency in the stated time.
Your Certificate of Incumbency apostille couriered to any shipping center (return shipping costs not included).
Certificate of Incumbency apostille filing status updates by email or text.
We’re based in Austin, TX, so no Texas apostille services middleman for you to go through.
Phone and email support seven days a week.
Additional TXSOS documents filed at the same time only $75 each.
Same Business Day
Apostille Service
All Texas Secretary of State government filing fees are included in the $95 price.
Money back guarantee if we don’t attempt to file your Certificate of Incumbency in the stated time.
Your Certificate of Incumbency apostille couriered to any shipping center (return shipping costs not included).
Certificate of Incumbency apostille filing status updates by email or text.
We’re based in Austin, TX, so no Texas apostille services middleman for you to go through.
Phone and email support seven days a week.
Additional TXSOS documents filed at the same time only $75 each.
