How To Apostille
Insurance Cards
We only need three things from you to complete the expedited Texas apostille insurance card copy service process.
First, mail us or drop off at our office a color or B/W photocopy (it does not matter to the State of Texas) of any type of insurance card or insurance policy (do not notarize the document copy page) and you must attach to it a signed certified copy affidavit statement page made by you that has been properly notarized by a Texas notary public (you cannot use a notary public from any other state or country)..
Apostille Texas can also provide you with a traveling notary public that can be sent out to your home, business, office, or hotel to notarize any type of legal documents if you live, work, or visiting the Austin, TX metro area.
Please call or email us to let us know in what zip code you need a mobile notary public to travel to and how many documents you need notarized to obtain a quote from us.
The Texas Secretary of State office will reject any non-recordable document (insurance card or insurance policy copies) if the notarization was not completed by a Texas notary public and if the insurance holder (you) does not make and sign a certified copy affidavit statement like the example template to use below.
Click on the big PDF icon below that says, “CLICK HERE TO DOWNLOAD” to instantly download a copy of the insurance holder certified copy affidavit that you print out, sign, and get notarized to apostille insurance cards and insurance policies.
Certified Copy Affidavit
On this ________ day of ______________________ , 20____,
I ______________________________________ (print insurance holders name) swear and attest that the attached document is a true, correct, and unaltered copy of a original insurance card/policy, to which I am the documents custodian, named therein; and that I presented the original of the attached document (s) to the undersigned notary public as satisfactory evidence.
_______________________________________
(insurance holders signature)
State of Texas
County of ______________________
Sworn to and subscribed before me on the _______ day of _____________________________, 20____,
by ____________________________________ (print insurance holders name).
___________________________________
(Texas notary public signature)
The affiant’s signature (the person or people who signed said document in front of a Texas notary public) on the document must be the original.
Meaning the signature on the document that the Texas notary witnessed cannot be a copied, electronic, or automated autopen type signature. The Secretary of State in Texas will reject your document if an original signature was not used on your documents.
A Texas authentications unit staffer will use a magnifying glass and/or a smudge test to verify that all non-recordable documents presented to them used original signatures. So don’t think you or your company can sneak this past them.
The above notary acknowledgment verbiage must be written in all English on your documents. The actual insurance card or insurance policy copy affidavit content can be in any non-English language (say you got it translated) but the entire notary acknowledgment text cannot be in a different or translated language other than English.
If the notary acknowledgment verbiage that is used on your insurance card or insurance policy copy is not 100% in English your document will be rejected by the State of Texas.
Second email, mail, or drop off at our office a prepaid FedEx or UPS return shipping label (we do not accept air waybills) that you can create and purchase online at FedEx.com or UPS.com without needing to have an existing account set up with them. You can also visit any UPS Store or FedEx Office location to purchase a prepaid shipping label as well.
Do not use the United States Postal Service (USPS) because they lose things constantly (potentially your insurance card or insurance policy paperwork) and are completely unreliable and slow.
The reason we require a prepaid return shipping label is so we can mail your documents back to you or to wherever and whomever in the world that you want your documents shipped to.
On the prepaid return FedEx or UPS shipping label that you must provide us please list the senders (from) mailing address as your name/address or any U.S address because you cannot list our company name or address as the from/sender for liability reasons. Then for the receiver’s address (to) just list the name/address of where and who you want your documents mailed back to.
Click on the below links for easy step-by-step screenshot directions on how to create a prepaid FedEx or UPS shipping label online in only a few minutes.
If it’s an international shipment (USA to another foreign country) please also provide us with a customs invoice (see the two links below to download custom prefilled out for you templates) that shipping companies (FedEx, UPS) will normally require you to include whenever you ship documents internationally to certain countries. If you or someone on your behalf will be returning to our office the following business day to pick up your apostilled or authenticated documents you of course won’t need to provide us with a shipping label.
For the fastest possible turnaround time, we can hand deliver your documents right to your home, office, business or hotel the the same day after they’ve been apostilled for an additional courier fee. The courier cost will depend on what city and zip code in Texas you need us to travel to. This is for situations where you don’t have the time to travel back to our office to pick your documents up or you don’t want your documents mailed anywhere.
Third, you will need to download, sign, and email, mail, or drop off at our office our rush Texas apostille service order form that can be instantly downloaded by clicking on the Texas apostille order form button below.
We cannot accept or process your documents by mail, email, or drop off until we receive a properly completed apostille order form from you.
If you will be dropping your documents off at our Austin, Texas office location in person you must bring this completed Texas apostille order form in with you along with any documents that you want us to rush apostille for you or for your company.
When you arrive at our office walk up to our front lobby receptionist desk area and tell them that you have some documents to dropoff for Apostille Texas. Detailed directions and pictures of our office and office building are on our contact us page as well for you to view.
Please also understand your documents will not and cannot be apostilled or authenticated onsite at our office so this isn’t walk-in service.
The only legal and government entity in Texas that can issue apostille and authentication certificates is the Texas Secretary of State office which is where we will rush file your insurance documents at on your behalf.
We must receive your insurance documents by mail or dropped off at our office by noon CST Monday-Friday (excluding all bank and government holidays) to be able to provide you with same day filing services. If we receive your insurance documents after that cutoff time don’t worry we’ll simply attempt to file it on the next business day.
Lastly, we do not have these Texas apostille order forms available at our front desk receptionist area.
So if you choose to drop your documents off at our office please make sure to print out and bring this Texas apostille order form in with you or alternatively you can email us the completed Texas apostille order form ahead of time.
Texas Apostille &
Authentication
Services Pricing
All Texas Secretary of State government filing fees are included in the $95 price.
Money back guarantee if we don’t attempt to file your documents in the stated time.
Your documents couriered to any shipping center (return shipping costs not included).
Document filing status updates by email or text.
We’re based in Austin, TX, so no middleman for you to go through.
Phone and email support seven days a week.
Additional documents filed at the same time only $75 each.
Same Business Day
Apostille Service
All Texas Secretary of State government filing fees are included in the $95 price.
Money back guarantee if we don’t attempt to file your documents in the stated time.
Your documents couriered to any shipping center (return shipping costs not included).
Document filing status updates by email or text.
We’re based in Austin, TX, so no middleman for you to go through.
Phone and email support seven days a week.
Additional documents filed at the same time only $75 each.
